Staffs Development and Continuous Professional Improvement Officer
Fikremariam Yirgu Wondimtegegn (Asst. Prof.)
Contact Information:
Phone: +251911012845
Email:
Overview of the Staff Development and Continuous Professional Improvement Office
The Staff Development and Continuous Professional Improvement Office at Wolkite University is dedicated to enhancing the capacity, performance, and professional growth of academic, administrative, and technical staff. The office plays a central role in ensuring that staff members are equipped with up-to-date knowledge, skills, and attitudes aligned with the university’s mission of excellence in teaching, research, and community engagement.
Through structured training programs, workshops, mentorship, and ongoing capacity-building initiatives, the office fosters a culture of continuous learning and improvement. It also ensures that university personnel remain competent, motivated, and capable of meeting both current and future challenges in higher education and institutional service delivery.
Objectives / Goals
- Enhance Professional Competency:
- To build and improve the professional and technical competencies of university staff through ongoing training and development programs.
- Promote Lifelong Learning:
- To cultivate a culture of lifelong learning and reflective practice among staff, ensuring adaptability in a dynamic academic and administrative environment.
- Support Academic Excellence:
- To contribute to the quality of teaching, research, and community service by upgrading the pedagogical and research skills of academic staff.
- Improve Administrative Efficiency:
- To develop the leadership, managerial, and service delivery capabilities of non-academic staff.
- Strengthen Institutional Capacity:
- To institutionalize staff development as a strategic function that supports the university’s overall goals and performance improvement.
Duties and Responsibilities
1) Staffs Development and Continuous Professional Improvement Office has the following powers and duties:
a) Coordinates training and enhancements organized at University level.
b) Prepares office work plan and submits to concerned Academic program director office
c) Requests and accepts training need from colleges and organize them centrally.
d) Propose and communicates Academic program director office for enhancement and training innovative ideas.
e) Proposes interest based innovative and enhancement ideas for improvement to Academic program director office.
f) Coordinates trainings to be conducted at WKU.
g) Prioritize training and enhancement interests in relation to various issues.
h) Communicates, prepares and submits periodic reports to the Academic program director office and others if required.
i) Works closely with Academic program director office for effectiveness.
j) Communicates with external trainer/s and settles issues for the trainer and trainees.
k) Requests facilities, resources and others required for trainings and enhancement tasks.
l) Gathers data/information and evaluates successfulness and effectiveness of training and enhancement tasks performed.
m) Proposes requests, coordinates and facilitates training and enhancement tasks on teaching learning, research and community service as well as various administrative staff training for capacity enhancement and service quality improvement.
n) Looks for external links for support and training to boost staff performance on tasks
o) Gathers data on training needs, organizes, plans and implements.
p) Properly documents activity planned and performed as well as keeps files of office tasks.
r) Leading the Higher diploma programme (HDP)
s) Running two 2-hour timetabled HDP training sessions each week per group
t) Organizing a weekly meeting with other HDL(s) and HDTs to plan and share work
u) Training HDTs for leadership
v) Having at least 2 professional interviews with each candidate
w) Liaising with University staff, local schools, REB, MoE and moderating partners institutions as appropriate to arrange Higher Diploma activities
x) Continuous assessment of candidates by a regular check of completed work with written constructive feedback
y) Providing informal support for candidates outside formal sessions
z) Coordinating arrangements for moderation visits aa) Attending Higher Diploma workshops organized by MoE and/or moderating Universities bb) form links with the University’s departments and colleges cc) Liaising with other education initiatives in the institution, i.e. Gender & HIV & AIDS dd) Develops a plan for the Higher Diploma Program; executes; consolidates, presents and coordinates reporting.
ee) Submits a report to the concerned that the training has been carried out according to the plan.
ff) Schedules the Higher Diploma Program (registration, commencement of training) to align with the academic calendar (timetable). gg) The institutes/colleges/schools will accept the trainees hh) Assigns coaches and trainees into groups. ii) Plans the resources needed for the training; Facilitates for coaches and trainees.
jj) At the end of each module, he receives reports from the trainers, reinforces them and determines the status of the trainees and submits a progress report.
kk) Monitors the delivery of the training closely, gathers feedback from the trainees and trainers and gives feedback to the concerned; Provides constructive feedback to coaches; It helps. It builds their capacity.
ll) Communicates with other stakeholders; evaluates program progress; welcomes suggestions for improvement; Monitors their performance. mm) Prepares diploma certificate of trainees.
nn) Upon completion of the training, the High Diploma Program Coordinating Office approves the trainees' status and facilitates them to receive their certificates from the registrar of Wolkite University after approval by the Senate.
oo) Prepares a database of trainee teachers who have completed and are in the process of completing the higher diploma program of the institution.
pp) Trainee teachers will sign a contract before the start of the training, and report any termination to all concerned immediately.
qq) The trainer will make a contract before the teachers start the training.
rr) All Deans will be notified immediately through a progress report if they discontinue the training.
ss) Maintains attendance in soft copy and hard copy. tt) Evaluates the strengths and weaknesses of the training together with the concerned. uu) Performs other duties related to the coordination office.
vv) Be the focal person for all English language training program (ELIP) activities ww) Be the link person between management, instructors, administrative staff and students.
xx) Involve students in ELIC activities in different ways such as letting them run or assist some clubs’ discussion sessions to develop their sense of responsibility and to lessen the workload of the instructors.
yy) Arrange induction and discussion forums to introduce English language training program’s activities.
zz) Deliver some English language training sessions and support other English language training program (ELIP) trainers.
aaa) Publicize the English language training program (ELIP) purpose and announcing its activities.
bbb) Invite college/University administration to different English language training program (ELIP) events to create awareness about ELIC and attract more help.
ccc) Select books and resources to develop an English language training program (ELIP) library
ddd) Document English language training program (ELIP) activities for future use
eee) Arrange English language training program (ELIP) meetings.
fff) Keep records of English language training program (ELIP) meetings
ggg) Submit action plans and proposals to management and follow them up
hhh) Submit reports to Academic program Directorate about English language training program (ELIP).
iii) Request trainee lists and inform them about programs.
jjj) Request stationery/materials and other accommodation for the program
kkk) Support club leaders with materials/activities.
lll) Collect and edit content for a newsletter
mmm) Establish links with organizations to promote English at the institution
nnn) Perform any other related duties and activities as may be required by the Academic programs Director
3) The Staffs Development and Continuous Professional Improvement Officer shall be accountable to Academic Programs Director (APD).